I have been using Evernote for a long time. Just checked… Since November 21st 2008 – so nearly 7 years now and so I have seen a number of changes in the features offered and the UI of the desktop, web and android apps but the main changes have been in the way I organise my Evernote stuff.
In that 6+ years, have gone from minimal notebooks to many many notebooks to notebooks in stacks and from no tags, to a ridiculous number of tags to a manageable number of tags.
I now have only six (6) notebooks and no stacks. Here are my notebooks with names changed to protect anonymity of my employers.
- Company Name (obviously I use the real company name here)
- Cabinet (a filing cabinet for stuff I want to keep)
- Inbox (a temporary resting place for notes that are going somewhere else)
- Sideprojects (where I keep the exciting stuff about anything that is concerned with my numerous sideprojects including this one)
- Quick (an easy access quick reference folder with only SIX notes in it)
- Reference (information I need to reference but don’t want to wait for a cabinet search to find)
Most items go straight into the Inbox and theoretically only stay there for a short while before being deleted or moved to one of the other folders as needed. I do folder housekeeping once a week.
I do folder housekeeping once a week
Items get to the Inbox as they are either clipped from the web or sent via the email interface or automatically as either an ifttt script is picking up the RSS from a site and directing the feed to evernote or I have signed up to a feed or service using my evernote email ID.
This folder should run at around 30-50 notes, recently its been as high as 160, I have just got it down to 99 from 180, tomorrow I will aim at 50.
Items to keep go to Cabinet or Reference – depending on whim!
sideprojects and quick have very specific uses:- sideprojects are pretty much like companyname – a place for all the supporting stuff for my various projects
quick is were I keep information I use all the time so its a “Quick Reference” and may include obscure passwords, telephone numbers, handy test data for projects, URL’s I am using a lot at any given moment. Pretty much anything I want to access in less time than it takes to create and run a search on Evernote.
A further post will deal with organising Evernote Tags and Searching in Evernote.